March 12th, 2002.

Board meeting in session at: 18:07 GMT

Present:
Guido van Rossum (presiding)
David Ascher
Jeremy Hylton
Marc-Andre Lemburg
Martin von Loewis
Tim Peters
Thomas Wouters (minutes)

No board members were absent. A quorum was present.

Agenda:

1. Meeting minutes of February 12th 2002
2. Progress reports:
   • 501(c)(3) application
   • Tax filing
   • Foreign charity status
   • Contribution forms
   • Public Support Committee
   • Treasurer
3. Press release page
4. Next member meeting
5. Sponsor member payment deadline
6. PSF Member applications received

1) Last minutes

Marc-Andre notes the minutes to ASF meetings carry timestamps in them. Jeremy points out a few comments and omissions he feels are out of place in official meeting minutes. The comments are taken into advisement for the next minutes, and Guido will adjust the last minutes to suit and post them for approval to the mailing list.

Several points of order were raised, on the procedure to accept the minutes and on the procedure to propose, second and vote on motions.

2) Progress reports

• 501(c)(3) application Guido and Tim started the process of filling out Form 1023, which should be submitted by 20 May 2002, and at least be submitted to a legal review before that. A lot of work remains to be done, but Guido is optimistic about the review. Tim notes they will need Jeremy's help in answering some of the questions.
• Tax filing The PSF has yet to file its US taxes over 2001. Guido has an outstanding query at his own accountant, but hasn't heard back yet. David notes Kevin Jacobs offered his [company's] services, and that Kevin does a lot of accounting, including for non-profit companies. Jeremy and Guido will contact Kevin or otherwise find an accountant to handle the taxes.
• International charity status Thomas notes Dutch tax laws seem to recognize only Dutch institutions as (possible) charities for reasons of tax deduction. Marc-Andre reports a similar case for German tax laws, and notes the FSF is working on setting up offices in each EU country for that purpose. It is generally agreed this is beyond the PSF's reach at this moment.
• Contribution forms Marc-Andre notes he has had no feedback regarding the contribution forms, so far. The deadline for the forms is Friday March 15th, after which they are subjected to the legal review. Martin notes the deadline is not listed on the PSF website; Marc-Andre will update the webpage. Marc-Andre raises the question of the lawfirm to use for the revew. Jeremy indicates the plan was to use Zope Corporation's lawyer. The board agrees there is no conflict of interest in this particular case, but it is noted the choice of lawyer may be raised at later times, for other issues.
• Public Support Committee The Public Support Committee has been formed, but no members assigned yet. Marc-Andre is unclear on how to proceed; the exact regulations regarding committees, and how to determine howmany and which members to include. The board gives Marc-Andre free reign within reasonable bounds and suggests to consult the board by mail if there are any questions.
• Treasurer Jeremy, as Treasurer, reports an expected income of $17000 in sponsor fees this year, provided all current and prospective sponsors pay up. A few payments and the Bank of America checking account are being waiting on paperwork.

3) Press release page

Marc-Andre suggests to split up the press release page so it is clear which belong to the PSF itself and which are outside sources. The board agrees, and Marc-Andre will update the site.

4) Next member meeting

Due to time constraints, it is decided to move this item to the next meeting or the mailing list. Guido also notes this should probably be handled in a small subcommittee.

5) Sponsor member payment deadline

David brings up payment deadlines: do we have them ? He suggests getting sponsor members to actually pay their dues might be easier if a fixed deadline and set consequences were established and clear. Jeremy points out the Bylaws are specific in the matter of consequences: a sponsor member who has not paid his like a member in all respects except he cannot vote. Removal of company link, logo and name from the PSF website are also suggested.

Guido moves to set a deadline of 30 days for US companies, 60 days for other, starting at date of invoice. Thomas seconds the motion, and the motion carries with two abstentions which later turn out to be 'nay's. Jeremy objects to the cavalier way motions are handled. Due to network problems he has trouble figuring out what is going on. Tim did not recognize the motion as such. The objections are noted. A discussion on clear IRC voting mechanisms is postponed to the mailing list.

6) PSF Member appliations

Requests to fill out PSF Member applications were sent out to all PSF members nominated for acceptance at the last PSF Member meeting. Martin and Guido have the impression the response rate is low, though no exact numbers are available. Jeremy will update the Wiki record with applications he received. Tim notes the PSF is not very interesting to members yet. This is expected to improve once the groundwork and paperwork is underway, and the PSF can focus on fulfilling its mission statement.

Martin moves to adjourn. Tim seconds the motion. The motion carries with one abstention.

Board meeting adjourned at: 19:15 GMT

Resolutions:

Debtors are granted a 30 (60 for non-US debtors) grace period after date of invoice, after which measures are taken in accordance with the Bylaws.

Action items:

• Marc-Andre will update the website to note the deadline for the contribution forms.
• Marc-Andre will restructure the Press Release webpage.
• Jeremy will contact Kevin Jacobs regarding accounting.
• Jeremy will update the Member applications Wiki with applications he received.